Job Description

Are you highly organized, detail-oriented, and driven by service? Do you thrive in a fast-paced environment where your impact is felt daily, and love the satisfaction of checking things off your list? If you’re the kind of person who brings heart, hustle, and a solutions-first mindset to everything you do, keep reading. We’re searching for a dynamic Executive Assistant to support top-producing real estate professional Brandon Blankenship. This isn’t your average assistant role—it's an opportunity to become the operational backbone of a unique and fast-growing business that blends real estate and media into one powerful brand. Brandon is on a mission to build something different: “A Media Company that Sells Real Estate.” That means combining high-level service with engaging content, community connection, and innovation. As Brandon’s right-hand, you’ll play a key role in streamlining operations, managing systems, supporting client relationships, and freeing him up to do what he does best—sell, create, and scale. This role has real growth potential, with a clear path to evolve into a Director of Operations or even a COO. If you’re excited by the idea of supporting a visionary leader, growing with a company that’s disrupting the local market, and being a key part of something big, we should talk! Compensation: • Salary Range: $50,000 – $60,000 (based on experience) • Paid Time Off (PTO) • Potential Stipend Benefits Available • Performance-Based Bonuses (eligible after 60 days) • Room for Growth & Leadership Development Work Location: • In-office 5 days/week (Downtown Wheaton); potential for 1 WFH day after 60 days based on performance. Responsibilities: Administrative & Executive Support • Manage Brandon’s calendar, schedule showings, meetings, and consultations. • Maintain Brandon’s email inboxes (business and personal), acting as a gatekeeper and protecting his time. • Plan and organize weekly team meetings; track action items and delegate as needed. • Support Brandon’s speaking engagements and act as a liaison with external stakeholders. • Handle confidential information with the utmost professionalism and discretion. • Prepare materials for listing and buyer consultations. • Ensure seamless client experiences through phone, email, and in-person interaction Operations & Systems Management • Build, document, and refine SOPs, workflows, and checklists to improve team efficiency. • Create and implement systems for lead generation, acquisition, and follow-up. • Oversee CRM/database management: inputting contacts, collecting client info, and developing personalized follow-up plans and drip campaigns. • Collaborate with Brandon on client care initiatives, including coordinating events and outreach. • Support the transaction process with a solid understanding of key milestones and timelines. • Continuously research and implement new tools to improve processes and workflows. Media, Marketing & Content Support • Assist in listing preparation and create repeatable systems for listing launches. • Manage listing and content syndication across social platforms. • Support the growth of the Living Chicago Suburbs brand on Instagram and Facebook. • Help create and manage newsletters, event promotions, and giveaway campaigns. • Collaborate with the marketing team to align content with branding and business goals. • Organize marketing campaigns that elevate brand presence and deepen community engagement. Client & Relationship Care • Run and maintain a consistent client touch plan to nurture relationships long-term. • Coordinate requests for client reviews and testimonials. • Order and manage closing gifts, event logistics, and seminar details. • Help plan and execute client appreciation events, giveaways, and community experiences. • Support Brandon in developing and deepening referral partner relationships. • Serve as the relationship anchor from first contact through post-closing follow-up and beyond. Qualifications: Experience & Skills: • 2+ years in administrative, executive support, or office management roles. • Familiarity with the real estate industry is helpful, but not required. • Strong written and verbal communication skills across email, text, and phone. • Proficient in Google Workspace (Gmail, Drive, Calendar, Forms, Slides, Chat, Sheets). • Experience with CRM platforms such as Follow Up Boss is a plus. • Comfortable with digital tools like Docusign, Calendly, Flodesk, and Canva (preferred, not required). • Social media familiarity across Facebook, Instagram, LinkedIn, and platforms like ManyChat is a plus. • Open to using AI tools like ChatGPT to streamline tasks and increase efficiency. • Bachelor’s degree preferred, but not required. Mindset & Traits: • Exceptionally organized, deadline-driven, and detail-focused. • Self-starter who takes initiative and solves problems independently. • Creative thinker with a learner’s mindset, you’re curious and resourceful. • Service-oriented at heart, you care deeply about others, and it shows in your work. • Professional, reliable, and committed to excellence in every task. • Positive, can-do, will-do attitude—you’re someone who gets it done, no matter what. About Company: At our core, we’re more than just a real estate team, we’re experienced creators. Our mission is to provide an incredible and memorable journey for every individual and family we serve, making one of life’s biggest financial decisions feel seamless, supported, and even joyful. We’re proud to blend the professionalism of top-tier real estate service with the creativity and connection of a modern media company. In 2024, we were honored to be named the #1 Individual Agent at Keller Williams Premiere Properties, and among nine affiliated Keller Williams offices, we ranked #1 in Families Served, a testament to the trust our clients place in us. We believe in working humbly, loving where we live, and showing up with excellence in everything we do. Whether it’s buying, selling, or building relationships that last far beyond the transaction, our focus is always on creating extraordinary, long-term experiences before, during, and well after closing day.

Job Tags

Local area,

Similar Jobs