Job Description

JOB SUMMARY
We are seeking a highly organized and professional Receptionist/Administrative Assistant to join our team. The ideal candidate will be the first point of contact for our company, handling front desk responsibilities with a positive and welcoming attitude. In addition to traditional receptionist duties, this role includes responsibilities related to mail sorting, ordering business cards, invoicing, and creating employee badges.

• Greet and welcome visitors with a friendly demeanor.
• Answer and direct phone calls to the appropriate personnel.
• Maintain a tidy and organized reception area.
• Manage the visitor log and issue visitor passes as needed.

• Sort and distribute incoming mail and packages to the appropriate departments.

• Order and manage business cards for employees, ensuring accuracy and timely delivery.
• Assist with invoicing by processing and tracking invoices, ensuring they are correctly recorded and sent out on time.
• Create and issue employee badges, ensuring proper identification and access control.
• Maintain office supplies and ensure all necessary supplies are ordered and stocked.
• Assist with various administrative tasks as needed, supporting the overall efficiency of the department.

• Possess a high school diploma or an equivalent qualification.
• At least 2 years of proven experience as a receptionist.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)

• At least 5 years of proven experience as a receptionist.
• Experience using Smartsheet.

• Strong organizational skills with attention to detail.
• Excellent verbal and written communication skills.
• Ability to multitask and manage time effectively.
• Professional appearance and demeanor.

This job plan is intended to describe, in broad terms, the general functions and responsibility levels of this position. It should not be viewed as an exhaustive list of the specific duties. The company reserves the right to make changes to this description at any time.

Moving Safety Forward, our initiative for continuous improvements in our safety culture, reminds us that we are on a journey toward a zero-incident culture. In all we do, we must work to build a partnership with our employees, customers and business associates that empowers them all with the ability to do their jobs safely.

McKenney’s is an Equal Opportunity Employer committed to workforce diversity. Qualified candidates will receive consideration without regard to age, color, religion, sexual orientation, disability, national origin, or gender identity. McKenney’s is a smoke-free and drug-free workplace.

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