Executive Assistant to the CEO Job at Petersburg Medical Center, Petersburg, AK

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  • Petersburg Medical Center
  • Petersburg, AK

Job Description

Job Description:

Executive Assistant to the CEO

PMC Mission and Values

Our Mission is excellence in healthcare services and the promotion of wellness in our community. Guiding Values: Integrity, Dignity, Professionalism, Quality, Teamwork.

Department

Administration

Reports To

Chief Executive Officer

Job Summary:

The Executive Assistant to the CEO provides executive support and is responsible for coordinating all administrative office functions for the CEO. The Executive Assistant serves as the Compliance Officer for PMC and works with the CEO, legal and the governing board to ensure compliance with all applicable healthcare laws, regulations, guidelines, policies and procedures. The Executive Assistant demonstrates a high standard of ethics and competency. This position may include supervisory responsibility, or leadership roles of departments as designated by the CEO. The position provides assistance with a high level of complexity including but not limited to service excellence, public relations, project management, and writing.

Essential Functions:

  1. Prepare reports and respond to requests for the information from state or federal agencies. Additionally, will coordinate communication and act as the organization's liaison with same agencies.
  2. Assist the CEO, as directed in researching, and routing correspondence; drafting letters and documents; collecting and analyzing information and initiating communications.
  3. Maintain CEO appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel plans.
  4. Under direction of the CEO, acts as the liaison to all correspondences, prepares reports, including conclusions, recommendations for solutions of operational and administrative problems.
  5. Frequently handles the public relations of PMC, and capable of understanding and fulfilling appropriate role of emergency preparedness.
  6. Responsible for planning, communication, transcribing minutes for the Hospital board, managers meetings, and any other meetings as needed.
  7. May be required to provide departmental supervision, leadership and roles as designated by the CEO.
  8. Assist in management and storage of PMC contracts.
  9. Superior ability to communicate and collaborate with peers, community members, medical staff, patients, and customers.
  10. Advanced ability to investigate, assess and manage conflict and concerns.
  11. Advance the ability to utilize computers, technology systems (video, reporting system, compliance reports in Cerncer, auditing Cerncer, Excel, Word, PowerPoint and Outlook. Utilizes computer programs in daily functions.
  12. Performs all functions according to established policies, procedures and regulatory requirements as well as applicable professional standards. Provides all customers of Petersburg Medical Center with an excellent service experience by consistently demonstrating our Guiding Vales, Mission, Vision and Code of Conduct.
  13. May perform other duties as assigned

Compliance officer requires

  1. Implement compliance policies, procedures and standards of conduct
  2. Designate and coordinate a compliance committee
  3. Maintain effective compliance training and education, and provide training to employees
  4. Maintain effective lines of communication that allow employees to report compliance concerns
  5. Support internal monitoring and auditing of the compliance program to measure effectiveness and address deficiencies
  6. Enforce disciplinary guidelines to ensure employees continuously and consistently follow standards
  7. Detect offenses in a timely manner, respond appropriately to them, and implement any necessary corrective action
  8. Investigate and participate in investigations (under applicable privileges, as appropriate) of compliance and alleged violations of the Code of Conduct, federal and state statutes, and regulations. Works closely with Human Resources and other appropriate stakeholders to direct compliance issues to the appropriate channels for investigation and resolution
  9. Use audits and other techniques to monitor compliance, identify potential areas of compliance vulnerability to the organization. Report results of audit activities to the Board. Regularly provide compliance reports to senior management to keep them informed of the organization's compliance efforts.

Qualifications

Education and experience requirements:

Bachelor's degree, three (3) years' experience in related field with demonstrated ability to lead.

Preferred:

  1. Project Management and healthcare compliance experience. HIPAA comprehension. Grant writing and management experience.
  2. Must possess independent ethical decision-making abilities, as well as considerable judgment and initiative to determine the approach or action to take in non-routine situations.
  3. Must be able to analyze administrative detail of complexity, provide acceptable solutions.
  4. Must have excellent communications skills and be capable of performing routine administrative details, such as attending meetings, responding to inquiries from callers, visitors, and patients. Requires gathering and handling of sensitive information or confidential reports.
  5. Must possess the ability to convey a professional image, as well as effectively represent the executive as appropriate. Additional related educations and/or experience preferred.

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