Staff Recruiting Assistant Job at Fawkes IDM, Washington DC

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  • Fawkes IDM
  • Washington DC

Job Description

Responsibilities:

  • Preparing the bi-weekly staff recruiting emails. 

  • Scanning/uploading recruiting documents into the Applicant Tracking System.

  • Maintaining the Application Tracking System including dispositioning applicants, checking in applicants, processing duplicate applicants, etc.

  • Posting/removing new open positions (internally and externally) and creating electronic recruiting files in iManage.

  • Administering and managing the candidate diagnostic assessment process.

  • Maintaining and updating the Staff Recruiting Open/Filled and Job Posting Smartsheets and staff recruiting spreadsheets.

  • Submitting all new hire and non-employee worker conflicts for processing and e-filing all completed forms along with the clearance emails.

  • Processing non-employee workers and entering all non-employee worker information into the HRIS system. 

  • Maintaining the temporary employee spreadsheet.

  • Greeting and escorting applicants to conference rooms for interviews, as needed.

  • Processing staff employment verifications as well as invoices and expenses for the Human Resources Department.

Requirements

  • Two-year college degree or equivalent experience. 
  • Prior office experience in a law firm, corporate or professional environment is a plus. 
  • 1+ year of administrative support experience, ideally in a professional service, corporate, or law firm environment.
  • Proficiency in Windows operating systems and Microsoft Office Suite with advanced proficiency in Word and Excel. Experience using Smartsheet and Applicant Tracking Systems is a plus.

Job Tags

Temporary work,

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