Job Description

Responsibilities:

• Preparing the bi-weekly staff recruiting emails. 

• Scanning/uploading recruiting documents into the Applicant Tracking System.

• Maintaining the Application Tracking System including dispositioning applicants, checking in applicants, processing duplicate applicants, etc.

• Posting/removing new open positions (internally and externally) and creating electronic recruiting files in iManage.

• Administering and managing the candidate diagnostic assessment process.

• Maintaining and updating the Staff Recruiting Open/Filled and Job Posting Smartsheets and staff recruiting spreadsheets.

• Submitting all new hire and non-employee worker conflicts for processing and e-filing all completed forms along with the clearance emails.

• Processing non-employee workers and entering all non-employee worker information into the HRIS system. 

• Maintaining the temporary employee spreadsheet.

• Greeting and escorting applicants to conference rooms for interviews, as needed.

• Processing staff employment verifications as well as invoices and expenses for the Human Resources Department.

Requirements

• Two-year college degree or equivalent experience. 
• Prior office experience in a law firm, corporate or professional environment is a plus. 
• 1+ year of administrative support experience, ideally in a professional service, corporate, or law firm environment.
• Proficiency in Windows operating systems and Microsoft Office Suite with advanced proficiency in Word and Excel. Experience using Smartsheet and Applicant Tracking Systems is a plus.

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