School Secretary Job at Cornerstone School, Palo Alto, CA

RXJLWURRU0NJR29UeUdUMXhvNitlWGRrQ1E9PQ==
  • Cornerstone School
  • Palo Alto, CA

Job Description

Cornerstone Mandarin Immersion Program is looking for good fit profession to joining our growing community.

The School Secretary plays a vital role in the smooth operation of the school, providing administrative support to the principal, staff, students, and parents. They serve as the central point of contact for the school community, handling a variety of tasks and ensuring efficient daily operations.

Responsibilities:

  • Front Office Management:
    • Greet visitors, answer phone calls, and direct inquiries appropriately.
    • Manage student registration, enrollment, and withdrawal processes.
    • Maintain student records and attendance data.
    • Issue student permits, passes, and ID cards.
    • Process and distribute mail and school communications.
  • Scheduling and Calendar Management:
    • Schedule appointments with the principal and other staff members.
    • Maintain the school calendar and communicate important deadlines and events.
    • Assist with room scheduling for meetings, activities, and testing.
  • Communication and Documentation:
    • Compose and distribute letters, emails, and other school communications.
    • Prepare meeting agendas and minutes.
    • Maintain accurate and confidential student records in accordance with school policies.
    • Process transcripts and other student documents.
  • Financial and Budgetary Tasks (may vary by school):
    • Collect student fees and lunch payments.
    • Maintain petty cash and prepare financial reports.
    • Process purchase orders and invoices.
  • General Support:
    • Order and maintain office supplies and equipment.
    • Provide logistical support for school events and activities.
    • Assist teachers with administrative tasks as needed.
    • Maintain a clean and organized work environment.

Requirements

Requirements:

  • High school diploma or equivalent (minimum)
  • Strong computer skills, proficient in word processing, spreadsheets, and email software
  • Excellent communication and interpersonal skills
  • Ability to multi-task, prioritize, and manage multiple deadlines
  • Strong organizational skills and attention to detail
  • Professional demeanor and ability to interact effectively with a diverse population (students, parents, staff)
  • Ability to maintain confidentiality
  • Flexibility and adaptability to changing demands
  • Working knowledge of school procedures and policies (a plus)

Additional Desirable Skills:

  • Experience in a school setting (a plus)
  • Bilingual English and Chinese proficiency (a plus)
  • Knowledge of student information systems (a plus)

Benefits

Cornerstone offers a competitive compensation package commensurate with qualifications and experience.

Job Tags

Full time,

Similar Jobs

FOCUS, a Leonine Business

Part-Time Legislative Data Entry Assistant (Remote - Vermont Resident) Job at FOCUS, a Leonine Business

 ...looking for someone just like you. Our 50-state legislative and regulatory analysts need help. This part-time position would entail extensive, repetitious data entry and would run from approximately January 26 through June 5. You would be responsible for daily updates... 

AIG

Finance Operations Analyst Job at AIG

Who we are American International Group, Inc. (AIG) is a leading global insurance organization. Building on 100 years of experience, today AIG member companies provide a wide range of property casualty insurance, life insurance, retirement solutions, and other financial...

LaBella Associates

Environmental Analyst Job at LaBella Associates

 ...We are currently seeking a qualified Environmental Analyst to work in our Albany, Glens Falls, or Poughkeepsie office in our Environmental...  ...or Biology. ~3 to 8 years of experience in the environmental science field with a focus on streams, wetlands, and protected species... 

Gulf Coast Veterinary Specialists - NASA Parkway

Veterinary Criticalist Job at Gulf Coast Veterinary Specialists - NASA Parkway

 ...to the Future," boasts an urban ambiance with a plethora of dining options, cafes, and picturesque parks with lakes ideal for fishing and boating. Notably, Webster is home to NASA's Johnson Space Center and is recognized as one of Texas's premier residential areas.... 

SURGE Staffing

Forklift, Tow, Clamp & Reach Truck Oper. Stand/Sit Job at SURGE Staffing

 ...Position Summary We are seeking a dependable and safety-focused Forklift Operator / Material Handler to support daily warehouse...  ...Operate forklifts and material handling equipment (sit-down, stand-up, reach truck, pallet jack, as applicable) in a safe and efficient manner...