School Secretary Job at Cornerstone School, Palo Alto, CA

RXJLWURRU0NJR29UeUdUMXhvNitlWGRrQ1E9PQ==
  • Cornerstone School
  • Palo Alto, CA

Job Description

Cornerstone Mandarin Immersion Program is looking for good fit profession to joining our growing community.

The School Secretary plays a vital role in the smooth operation of the school, providing administrative support to the principal, staff, students, and parents. They serve as the central point of contact for the school community, handling a variety of tasks and ensuring efficient daily operations.

Responsibilities:

  • Front Office Management:
    • Greet visitors, answer phone calls, and direct inquiries appropriately.
    • Manage student registration, enrollment, and withdrawal processes.
    • Maintain student records and attendance data.
    • Issue student permits, passes, and ID cards.
    • Process and distribute mail and school communications.
  • Scheduling and Calendar Management:
    • Schedule appointments with the principal and other staff members.
    • Maintain the school calendar and communicate important deadlines and events.
    • Assist with room scheduling for meetings, activities, and testing.
  • Communication and Documentation:
    • Compose and distribute letters, emails, and other school communications.
    • Prepare meeting agendas and minutes.
    • Maintain accurate and confidential student records in accordance with school policies.
    • Process transcripts and other student documents.
  • Financial and Budgetary Tasks (may vary by school):
    • Collect student fees and lunch payments.
    • Maintain petty cash and prepare financial reports.
    • Process purchase orders and invoices.
  • General Support:
    • Order and maintain office supplies and equipment.
    • Provide logistical support for school events and activities.
    • Assist teachers with administrative tasks as needed.
    • Maintain a clean and organized work environment.

Requirements

Requirements:

  • High school diploma or equivalent (minimum)
  • Strong computer skills, proficient in word processing, spreadsheets, and email software
  • Excellent communication and interpersonal skills
  • Ability to multi-task, prioritize, and manage multiple deadlines
  • Strong organizational skills and attention to detail
  • Professional demeanor and ability to interact effectively with a diverse population (students, parents, staff)
  • Ability to maintain confidentiality
  • Flexibility and adaptability to changing demands
  • Working knowledge of school procedures and policies (a plus)

Additional Desirable Skills:

  • Experience in a school setting (a plus)
  • Bilingual English and Chinese proficiency (a plus)
  • Knowledge of student information systems (a plus)

Benefits

Cornerstone offers a competitive compensation package commensurate with qualifications and experience.

Job Tags

Full time,

Similar Jobs

Lacedaemon Distributions

Amazon DSP Delivery Driver Helper Job at Lacedaemon Distributions

 ...Amazon DSP Delivery Driver Helper: THIS IS A HELPER POSITION ONLY, NO DRIVING, DELIVERY ASSISTANCE ONLY Full-time delivery driver helper positions are available. Overtime rate of time and a half after 8 hours in a day and 40 hours in a week. Weekly Safety and... 

City of Kingston

Assistant Corporation Counsel Job at City of Kingston

 ...within broadly defined limits. The work calls for the exercise of independent judgment under the general supervision of the Corporation Counsel. Work assignments are distributed by the Corporation Counsel and involve research into all areas of State and local government law,... 

Dynamics ATS

Warehouse Associate Job at Dynamics ATS

Warehouse Associate JOB-10045489 Anticipated Start Date Dec. 18, 2025 Location Roswell, GA Type of Employment Contract Employer Info Our client is a provider of electrical, industrial, communications, maintenance, repair and operating...

City of Frisco

Grants Manager Job at City of Frisco

 ...ANY OTHER WEBSITE WILL NOT BE CONSIDERED. Career Opportunities: Under general direction the Financial Reporting Manager, or designee, the Grants Manager is responsible for the full financial life cycle of grants, including grant application support, pre-award... 

Amazon.com Services LLC

2026 Applied Science Internship - United States - Master's Student Science Recruiting Job at Amazon.com Services LLC

 ...end-to-end systems. Youll have the opportunity to create technical roadmaps, and drive production level projects that will support Amazon Science. You will work closely with Amazon scientists, and other science interns to develop solutions and deploy them into...