Job Description
Job Summary The Scanning Clerk (based out of our Buffalo, NY office) supports the delivery of quality legal services to clients by providing assistance in matters related to records management. You will prepare and scan documents into the Firm's Document Management system, performing quality control to ensure scanned documents are legible and that all pages have been captured and uploaded properly.
Essential Duties And Responsibilities - Maintain daily workflow to ensure all documents are scanned in a timely manner
- Organize and prepare documents for scanning, including sorting, removing staples, and ensuring documents are free of damage
- Ensure accurate file naming and indexing to facilitate easy retrieval and organization
- Maintain a consistent quality control process, checking for clarity and completeness of scanned documents
- Upload scanned documents and create scanning profiles for these documents in the Firm's Document Management system
- Update Records Management program to coordinate cross-reference of scanned documents; maintain scanning log
- Maintain hard copies of documents to align with the Firm’s retention policy
- Perform daily sweeps of scanning bins distributed at various locations within the office
- Provide backup to teammates in the Records Department, Office Services, and Reception
- Uphold the Firm’s reputation as the premier source for sophisticated legal counsel by delivering superior outcomes, service, and value to every client and matter
- Performs other duties as assigned
Qualifications And Requirements High School Diploma or equivalent
Previous experience in a customer service and/or administrative role highly preferred
Knowledge, Skills And Abilities - Strong organizational and time management skills with the ability to manage multiple priorities
- Detail-oriented with a strong focus on accuracy and quality
- Sensitivity to confidentiality and the ability to maintain confidentiality of client documents
- Proficient using computer applications including Microsoft Suite Products (Outlook, Word, Excel, etc.) and other various internal software programs
- Ability to understand and follow written and verbal instructions
- Ability to establish effective working relationships and promote a positive work and team environment
- Ability to effectively communicate with all levels of professional and administrative staff
- Willingness to take initiative, be flexible, demonstrate resiliency, and adapt to change
Physical Demands - This role primarily involves standing at a copier and/or sitting at a desk or workstation for extended periods
- Employees are expected to use a computer, telephone, and other office equipment
- Frequent use of hands for typing, using a mouse, and operating office equipment (e.g., printers, fax machines) is required
- The role may require occasional lifting of office supplies or files, typically not exceeding 40 pounds. This could involve moving boxes of documents or other office materials.
Job Tags
Work at office, Flexible hours,