Meeting/Event Coordinator Job at Hawthorne Lane, Washington DC

RmJtY0JnYUxMR29UeTI3M3lvKzFlWEZyRFE9PQ==
  • Hawthorne Lane
  • Washington DC

Job Description

As the Meeting/Event Coordinator for this global law firm, you will organize and execute meetings for internal and external cross-departmental needs for a hyper-busy firm. You will work closely with meeting, administrative and operational staff on a shared mission of executing seamless events at the firm.  If you have a professional delivery, accordion-folder method of staying organized, and enthusiastic about planning and executing meetings and events, this is the position for you.

 

About the Job

  • Manage meetings, events, conferences, receptions, and meetings from start-to-finish in a busy firm.
  • Coordinate and prepare conference rooms and manage busy conference room calendars.
  • Spearhead the coordination of event logistics including design, vendor selection and catering, new venue selection and research, and signage and materials.
  • Communicate with internal players to ensure meeting materials are distributed and necessary A/V is accessible.
  • Organize and compile meeting materials, including but not limited to, documents, spreadsheets and slide decks. Ensure all parties have accurate materials leading up to appointments.
  • Oversee all parts of event registration such as making distribution lists, producing confirmations and RSVP lists, and reminders for attendees.
  • Prepare, submit and process invoices related to meetings and events; follow event budget guidelines and evaluate vendor contracts to ensure best alignment.
  • Create trusting and lasting relationships with the team by executing tasks with professionalism and a sense of urgency.
  • Offer extended administrative and projects support.

About the Culture

  • A global firm with a large DC office dedicated to employee growth.
  • Extensive paid time off and transportation/commuter benefits.
  • Structured office environment which offers many resources to help you complete your job as efficiently as possible.
  • Offers medical, vision and dental insurance along with 401(k) and retirements plans.

About You

  • Experienced. You have around two years of experience organizing meetings, events and/or project management.
  • Dependable. You follow instructions and complete your work in a timely and accurate manner. You are always on time and prepared.
  • Organized. You know how to prioritize your activities and use your time effectively.
  • Professional communicator. You have excellent written and verbal communication skills.
  • Tech-savvy. You know the ins and outs of Microsoft Office Suite.
  • Exceeds expectations. Always aiming to deliver exceptional support when needed.

 

To apply, please send a resume to legal@hawthornelane.com. 

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Job Tags

Similar Jobs

Palmetto General Hospital

Certified Registered Nurse Anesthetist -CRNA, Surgery -OR, Full Time, Flex Shift, Job ID 1576924, 20k SIGN ON BONUS - Palmetto General Hospital - Hialeah, Florida, United States Job at Palmetto General Hospital

20k SIGN ON BONUS Job Summary: Palmetto General Hospital is seeking a highly skilled and compassionate Certified Registered Nurse...  ...initiatives, and continuing education. Adhere to hospital policies, state and federal regulations, and professional standards.... 

Geosyntec Consultants, Inc.

Environmental Engineering or Science Intern/Co-Op Job at Geosyntec Consultants, Inc.

 ...want to build an impactful career to change the world for the better? Geosyntec has an exciting opportunity for an Environmental Engineering or Science Intern/Co-Op in our Carolinas (Raleigh, Charlotte, Wilmington and Asheville, NC, or Greenville, SC) office. The... 

Voith Group

Data Scientist Intern Job at Voith Group

 ...owned companies in Europe. Voith Paper is Hiring For: Data Scientist Intern Data Scientist Intern Interested to learn...  ...algorithm design. Proficiency in Python and common data science libraries (pandas, NumPy, scikit-learn; experience with PyTorch... 

Huron Regional Medical Center

Clinical Pharmacist Job at Huron Regional Medical Center

 ...Director of Pharmacy, following all policies and regulations, the pharmacist will be responsible for accurately interpreting orders,...  ...hospital and departmental safety policies and procedures, and state/federal regulations including USP 795 Non-sterile compounding, USP 797... 

State of Oregon

*2 Positions* Climate Program Engineer (Environmental Engineer 3 / Environmental Engineer 2 - Underfill) Job at State of Oregon

 ...Application Deadline: 01/28/2026 Agency: Department of Environmental Quality Salary Range: $7,064 - $10,860 Position Type:...  ...development, implementation, and evaluation. Advanced environmental, science, or engineering education. Experience conducting site...