Meeting/Event Coordinator Job at Hawthorne Lane, Washington DC

RmJtY0JnYUxMR29UeTI3M3lvKzFlWEZyRFE9PQ==
  • Hawthorne Lane
  • Washington DC

Job Description

As the Meeting/Event Coordinator for this global law firm, you will organize and execute meetings for internal and external cross-departmental needs for a hyper-busy firm. You will work closely with meeting, administrative and operational staff on a shared mission of executing seamless events at the firm.  If you have a professional delivery, accordion-folder method of staying organized, and enthusiastic about planning and executing meetings and events, this is the position for you.

 

About the Job

  • Manage meetings, events, conferences, receptions, and meetings from start-to-finish in a busy firm.
  • Coordinate and prepare conference rooms and manage busy conference room calendars.
  • Spearhead the coordination of event logistics including design, vendor selection and catering, new venue selection and research, and signage and materials.
  • Communicate with internal players to ensure meeting materials are distributed and necessary A/V is accessible.
  • Organize and compile meeting materials, including but not limited to, documents, spreadsheets and slide decks. Ensure all parties have accurate materials leading up to appointments.
  • Oversee all parts of event registration such as making distribution lists, producing confirmations and RSVP lists, and reminders for attendees.
  • Prepare, submit and process invoices related to meetings and events; follow event budget guidelines and evaluate vendor contracts to ensure best alignment.
  • Create trusting and lasting relationships with the team by executing tasks with professionalism and a sense of urgency.
  • Offer extended administrative and projects support.

About the Culture

  • A global firm with a large DC office dedicated to employee growth.
  • Extensive paid time off and transportation/commuter benefits.
  • Structured office environment which offers many resources to help you complete your job as efficiently as possible.
  • Offers medical, vision and dental insurance along with 401(k) and retirements plans.

About You

  • Experienced. You have around two years of experience organizing meetings, events and/or project management.
  • Dependable. You follow instructions and complete your work in a timely and accurate manner. You are always on time and prepared.
  • Organized. You know how to prioritize your activities and use your time effectively.
  • Professional communicator. You have excellent written and verbal communication skills.
  • Tech-savvy. You know the ins and outs of Microsoft Office Suite.
  • Exceeds expectations. Always aiming to deliver exceptional support when needed.

 

To apply, please send a resume to legal@hawthornelane.com. 

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Job Tags

Similar Jobs

Riot Games

Principal UX Writer - Riftbound Job at Riot Games

 ...As a UX Writer, youll shape the player experience across one of our games -fromtext and tutorials to UI and packaging. Your job isnt to balance mechanics; its to design understanding. Youll collaborate with designers, producers, and narrative partners to make sure... 

Los Alamos National Laboratory

Graduate Internship - Earth and Environmental Science Job at Los Alamos National Laboratory

 ...institution that integrates geosciences, atmosphere, hydrology, ecology and data science to provide multidisciplinary Earth science solutions to complex problems. The Earth and Environmental Science (EES) Graduate Student Program offers paid internships for graduate... 

DP World

Dock Safety Coordinator Job at DP World

 ...DP World in Fairburn, GA is looking for a vigilant and hands-on Dock Safety Coordinator whos ready to keep our people safe and our operation running smoothly. In this role, youll monitor drivers during loading and unloading, maintain constant communication with... 

Dauntless Discovery

Attorney-Litigation Counsel Job at Dauntless Discovery

Our client, a full service, international law firm with numerous Chambers rankings seeks an Off-track Counsel Attorney to join their Business Litigation Practice in their Atlanta office. Counsel track opportunities are off-track/not partner track and therefore have...

Trinity Employment Specialists

Industrial Setup Mechanic Job at Trinity Employment Specialists

 ...for interview tips and many job opportunities! * Repair, install, adjust, or maintain industrial production and processing machinery or refinery and pipeline distribution systems. May also install, dismantle, or move machinery and heavy equipment according to plans.