Meeting/Event Coordinator Job at Hawthorne Lane, Washington DC

RmJtY0JnYUxMR29UeTI3M3lvKzFlWEZyRFE9PQ==
  • Hawthorne Lane
  • Washington DC

Job Description

As the Meeting/Event Coordinator for this global law firm, you will organize and execute meetings for internal and external cross-departmental needs for a hyper-busy firm. You will work closely with meeting, administrative and operational staff on a shared mission of executing seamless events at the firm.  If you have a professional delivery, accordion-folder method of staying organized, and enthusiastic about planning and executing meetings and events, this is the position for you.

 

About the Job

  • Manage meetings, events, conferences, receptions, and meetings from start-to-finish in a busy firm.
  • Coordinate and prepare conference rooms and manage busy conference room calendars.
  • Spearhead the coordination of event logistics including design, vendor selection and catering, new venue selection and research, and signage and materials.
  • Communicate with internal players to ensure meeting materials are distributed and necessary A/V is accessible.
  • Organize and compile meeting materials, including but not limited to, documents, spreadsheets and slide decks. Ensure all parties have accurate materials leading up to appointments.
  • Oversee all parts of event registration such as making distribution lists, producing confirmations and RSVP lists, and reminders for attendees.
  • Prepare, submit and process invoices related to meetings and events; follow event budget guidelines and evaluate vendor contracts to ensure best alignment.
  • Create trusting and lasting relationships with the team by executing tasks with professionalism and a sense of urgency.
  • Offer extended administrative and projects support.

About the Culture

  • A global firm with a large DC office dedicated to employee growth.
  • Extensive paid time off and transportation/commuter benefits.
  • Structured office environment which offers many resources to help you complete your job as efficiently as possible.
  • Offers medical, vision and dental insurance along with 401(k) and retirements plans.

About You

  • Experienced. You have around two years of experience organizing meetings, events and/or project management.
  • Dependable. You follow instructions and complete your work in a timely and accurate manner. You are always on time and prepared.
  • Organized. You know how to prioritize your activities and use your time effectively.
  • Professional communicator. You have excellent written and verbal communication skills.
  • Tech-savvy. You know the ins and outs of Microsoft Office Suite.
  • Exceeds expectations. Always aiming to deliver exceptional support when needed.

 

To apply, please send a resume to legal@hawthornelane.com. 

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Job Tags

Similar Jobs

Southern Attorney Search & Staffing, LLC

Litigation Associate - Energy Job at Southern Attorney Search & Staffing, LLC

 ...handles a wide range of commercial disputes, including oil and gas indemnity agreements, breach-of-contract cases, and leasing disputes...  ..., and shale play leasing matters. The firm also advises pipeline companies in condemnation proceedings and defends major energy clients... 

Trinity Health

CT Tech Weekend Only Worker Job at Trinity Health

**Employment Type:**Full time**Shift:**Weekend Shift**Description:****Position Purpose**Performs all required CAT Scan Examinations to...  ...1+ Career growth and advancement potential+ 24 Hours on Night Shift (paid for 30 hours) Saturday and Sundays 12 Hour Shifts... 

ManpowerGroup

Industrial Robotics Mechanical Project Engineer Job at ManpowerGroup

Manpower Engineering is seeking a Mechanical Project Engineer with strong experience in industrial robotic automation, specifically within robotic welding system design and build. The ideal candidate will have hands-on experience leading robotics automation projects from... 

Hamptons Aristocrat Catering + Private Chef Experiences

Private Chef (full and ad hoc opportunities) Job at Hamptons Aristocrat Catering + Private Chef Experiences

 ...Job description Company Description Chef Society by Hamptons Aristocrat is an innovative Hospitality Group in The Hamptons, NYC,...  ...end at-home entertaining. We specialize in micro catered events + private chef one time placements, dinner parties, picnics, celebrations,... 

Qualdoc

Mechanical Engineer I Job at Qualdoc

 ...depending on candidate fit. Overview We are seeking a Mechanical Engineer I to support the design and development of power protection...  ...field)~2+ years of relevant mechanical engineering experience Preferred Qualifications ~ Knowledge of power protection...