Job Description

Job Summary: The Manager Health Information Services directs, plans, coordinates, and administers Health Information Management functions for the hospital, supervises staff, and manages all department operations.

The Manager supports the HIM Director in special projects.

** This position is onsite in Providence, RI- NOT HYRBID/REMOTE.

Duties and Responsibilities:

Manage the functions of the Center’s HIS activities to include: chart reviews, quality assurance audits, and provide oversight of the day-to-day operation of the program in each location and train when necessary.

Ensure client records are maintained in compliance with The Center’s HIS policy, licensing requirements, HIPAA and JCAHO standards.

Communicate policies to staff.

Integrate Quality Improvement (QI) efforts with daily HIS functions.

Formulate procedures for systematic retention, protection, retrieval, transfer, and disposal of records.

Oversee the management of Off-Site Records.

Create and improve Center HIS systems and processes on an ongoing basis.

Provide back-up as needed for the HIS Specialist in conducting orientation of new staff to Center HIS processes and procedures.

Play a leadership role on the HIS Committee and in addressing HIS matters.

Maintain knowledge of best practice and external HIS activities and trends; assess the impact of changes and new developments on Center operation and implement as appropriate.

Complete and provide record audits to comply with State, Federal, JCAHO, CARF and Q.I. requirements.

Conduct Q.I recordkeeping audits.

Audit records in preparation for any State, Federal or accrediting body site visit.

Creation and updating clinical and administrative forms.

Work with clinical staff/supervisors/I.S. dept. staff in this process.

Present at Quality and Safety Committee for approval

Ensure psychiatrist and clinical staff’ transcription is processed efficiently and accurately.

Supervisory Responsibilities: Directly provides the supervision of 11-14 employees in Health Information Services and Transcription services.

Carries out supervisory responsibilities in accordance with Center policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Supervises temporary summer employees to assist in ongoing health information projects.

Requirements:

Bachelor's degree in related field. Registered Health Information Administrator (RHIA or RHIT).

Three (3) to five (5) years experience in a supervisory role and medical records technical functions, or equivalent combination of education and experience is strongly recommended.

Excellent human relations and communications skills required.

Working knowledge of regulatory agency requirements and automated health information management systems is preferred.

Experience working in a psychiatric setting.

Knowledge of Diagnostic and Statistical Manual (DSM IV-TR) terminology and diagnostic codes.

Care New England Health System (CNE) and its member institutions;Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center, are trusted organizations fueling the latest advances in medical research, attracting top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health.

Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis.

EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.

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