Job Description

Position Overview

The Grants & Development Manager oversees organizational grants management and supports core development functions including proposal writing, reporting, database management, and funder communication. This role ensures accurate and timely grants administration, maintains strong funder relationships, and supports the coordination of the annual gala.

The Manager must be highly organized, detail-oriented, and comfortable working independently while collaborating closely with leadership. Strong writing ability and the capacity to manage multiple priorities are essential.

Key Responsibilities

Grants Management

• Manage full lifecycle of grants including proposals, submissions, reporting, renewals, and compliance requirements.
• Draft, edit, and prepare compelling proposals and narrative reports that reflect impact and mission alignment.
• Maintain and manage the organizational grants calendar, ensuring deadlines, reporting requirements, and deliverables are met.
• Collaborate with the finance team to prepare budgets, documentation, invoices, and financial reporting.
• Track grant requirements, communications, awards, payments, and reporting in internal systems.
• Maintain digital grant files with supporting documents, contracts, and submissions.

Funder Communications

• Serve as a primary point of contact for institutional funders and program officers.
• Draft correspondence including acknowledgments, updates, and requests for information.
• Maintain accurate records of funder interactions, commitments, and historical support.
• Prepare briefing materials and background information for leadership prior to funder meetings.

Development Operations

• Track funding commitments and payments; reconcile data with finance.
• Update and maintain CRM systems and spreadsheets (Salsa CRM or similar platform).
• Generate grant data summaries and reports for Board and Executive team updates.
• Prepare and submit invoices to funders, vendors, and sponsors, and monitor payment status.

Gala & Event Support

• Provide administrative and coordination support for the annual gala.
• Track event sponsorships, pledges, payments, and acknowledgments.
• Assist with vendor agreements, invoice processing, and event logistics.
• Collaborate with internal team and external event consultant to ensure timely deliverables.
• Participate in planning meetings; role may expand over time to assume greater event management responsibility.

Skills

• Excellent writing and editing skills with strong attention to clarity and accuracy.
• Strong project management with ability to manage multiple deadlines simultaneously.
• Competency in data tracking, documentation, and CRM database use.
• Ability to work comfortably with financial information, budgets, and invoices.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Detail-oriented with strong organizational and recordkeeping skills.

Competencies

• Independent, proactive work style with sound judgment.
• Clear and professional verbal and written communication.
• High attention to accuracy, deadlines, and follow-through.
• Ability to prioritize and manage competing tasks effectively.
• Collaborative approach with strong relationship management awareness.
• Alignment with the mission of expanding access to affordable housing.

Education & Experience

• Bachelor’s degree preferred or equivalent relevant experience.
• Minimum 3–5 years of nonprofit development, fundraising, or grants management experience.
• Demonstrated experience preparing grant applications, proposals, reports, and budgets.
• Experience with CRM or donor management systems (Salsa CRM preferred).
• Experience supporting fundraising events preferred.

Please send resume and cover letter to careers@nhsnyc.org

We are proud to be an Equal Opportunity Employer. We value diversity in all its forms and are committed to creating an inclusive workplace where every candidate and employee feels respected and supported. Employment decisions are made without regard to race, color, religion, national origin, sex (including pregnancy, sexual orientation, or gender identity), age, disability, veteran status, or any other protected characteristic. We encourage candidates from historically marginalized and underrepresented communities to apply.

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 403(b)
• Dental insurance
• Dependent health insurance coverage
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Work Location: In person

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