GME Administrator (Newborn Medicine) | Boston Children's Hospital Job at Boston Children's Hospital, Boston, MA

RTdHYkNRV0tMR3dXekdEMHg0VzFlWHRxRGc9PQ==
  • Boston Children's Hospital
  • Boston, MA

Job Description

Monday - Friday, 4 days in-person, 1 day remote

Under the supervision of the Administrative Manager, and in direct support of the Fellowship Program Director and Associate Program Director, the GME Administrator is responsible for providing the overall coordination and administrative support essential to the smooth and efficient operation of the Division of Newborn Medicine's Harvard Neonatal-Perinatal Fellowship Training Program. They will perform and coordinate various administrative functions that require in-depth knowledge of Division programs and services in accordance with division/Graduate Medical Education (GME) policies.

The principal duties and responsibilities of the position include, but are not limited to, the following:
  • Serve as liaison with Division faculty and staff, Boston Children's Hospital and affiliated hospital departments, 18 current fellows, elective rotators, potential applicants/candidates, and consultants for all aspects of the Program.
  • Support the Fellowship Program Director in implementing a systematic process for the virtual recruitment of Fellowship trainees.
  • Acts as a primary contact and resource for Fellowship Program trainees and as a liaison for the trainees/training program. Provides administrative support to trainees and as directed by the program director, including processing reimbursements. Informs trainees of policies, procedures and schedules.
  • Coordinates all aspects of onboarding and orientation for incoming Fellowship trainees. Ensures the timely input of documents related to licensing, visas, credentialing and moonlighting in accordance with regulatory requirements.
  • Collects and maintains required records and data for residents, fellows, faculty, and alumni. Maintains and ensures efficient utilization of GME databases including duty hours, evaluations, and personnel records in accordance with department/GME requirements. Interprets and applies ACGME (Accreditation Council for Graduate Medical Education), other national accrediting agency/regulatory requirements and hospital policies to ensure compliance. Drafts reference and employment verification letters.
  • Event coordination for Fellowship meetings, conferences, and events. Process invoice payments for fellowship meetings and events. Responsible for taking and distributing meeting minutes.
  • Serve as an efficient and effective member of the Division of Newborn Medicine administrative team, providing typing, photocopying, telephone support, and other related duties as needed.
The successful candidate will be comfortable in a fast paced administrative work environment that encompasses diverse responsibilities; the ability to multi-task, take initiative, and change priorities quickly is essential. This individual must exercise good judgment, be able to make independent decisions, meet deadlines, and pay particular attention to detail. This individual should be flexible, demonstrate self-initiative, and possess the ability to work independently while effectively communicating with and participating as a member of a team.

To qualify, you must have:
  • Associate's degree required. Bachelor's degree strongly preferred.
  • Minimum two years of experience in an administrative position required, preferably in an academic, healthcare or research setting.
  • Experience and familiarity working with various software and online applications is required; in particular, considerable experience with all Microsoft applications (Word, Excel, Access, and PowerPoint) and Adobe Acrobat is a must; Adobe Photoshop is desirable.

About Boston Children's Hospital

Boston Children's Hospital is a 395-bed comprehensive center for pediatric health care. As one of the largest pediatric medical centers in the United States, Children's offers a complete range of health care services for children from birth through 21 years of age.

Connections working at Boston Children's Hospital

Job Tags

Traineeship, Freelance, Remote job, Flexible hours, Monday to Friday,

Similar Jobs

Hilton

Valet Parking Cashier Attendant - Grand Wailea, A Waldorf Astoria Resort Job at Hilton

 ...The gorgeous Waldorf Astoria Resort in Maui, Grand Wailea, is looking for a Valet Parking Cashier to join the guest services team! Located on 40 acres of lush tropical gardens, this Forbes 4-Star, AAA 4-Diamond property is consistently ranked among the world's best resorts... 

Fair Haven Community Health Care

Medical Assistant (Pediatrics) Job at Fair Haven Community Health Care

 ...to delivering high-quality, affordable medical and dental care to everyone, regardless...  ...responsive patient-centered care. Medical Assistants work with clinicians and nurses to...  ...in Spanish preferred. Experience in Pediatric care preferred. The selected candidate... 

Los Alamos National Laboratory

Graduate Internship - Earth and Environmental Science Job at Los Alamos National Laboratory

 ...institution that integrates geosciences, atmosphere, hydrology, ecology and data science to provide multidisciplinary Earth science solutions to complex problems. The Earth and Environmental Science (EES) Graduate Student Program offers paid internships for graduate... 

Brelle Realty

Real Estate Broker Job at Brelle Realty

 ...About the Commercial Real Estate Broker Position We are looking for new and experienced Brokers to add value to our growth activities by identifying new commercial opportunities and managing marketing efforts. Guidance Your decision to pursue a career in real... 

Danaher

Senior Director, Medical & Scientific Affairs - Infectious Disease Job at Danaher

 ...potential and make a real difference within life sciences, diagnostics and biotechnology? At Beckman Coulter Diagnostics, one of Danaher's 15+ operating companies, our work saves lives-and we're all united by a shared commitment to innovate for tangible impact. You...