Executive Assistant to the President & CEO Job at American Board of Pediatrics, Indiana

RjdTZER3Q0RKMmtTeVdUMXk0bTRmWEZoRGc9PQ==
  • American Board of Pediatrics
  • Indiana

Job Description

Executive Assistant to the President & CEO Location Hybrid remote in Chapel Hill, NC :

Reports To:

President & CEO

FLSA:

Exempt

In-Office Requirement:

3 days a week

Position Summary:

The Executive Assistant organizes a professional, productive and efficient day-to-day operation of the office of the ABP President & CEO. This position will serve as the primary point of contact for internal and external constituencies on all matters about the Office of the President. The Executive Assistant will also interact with the Board of Directors and Senior Leadership Team to organize and coordinate executive routine day-to-day activities and special projects. The Executive Assistant must be able to occasionally work under pressure handle multiple activities, manage priorities and handle confidential matters with utmost discretion.

Education and Experience:

  • Bachelor's Degree required.
  • Minimum of five years of executive administrative experience required.

Knowledge and Skills:

  • Demonstrate the ability to develop positive relationships with all levels of the organization, including the Senior Leadership Team, the Board of Directors, and committee appointees.
  • Ability to work independently, multi-task, manage time wisely, and handle confidential and sensitive material with the highest degree of integrity.
  • Strong executive presence and superior interpersonal and written communication skills.
  • Ability to work in an urgent and deadline-driven environment.
  • Accuracy and quality control.
  • Excellent attention to detail and organizational skills.
  • Pro-active attitude with the ability to stay focused and maximize time efficiently.
  • Professional demeanor, positive outlook, and can-do attitude.
  • Operation of computers, software systems, and a variety of other office equipment.
  • Proficiency in the use of Microsoft Suite and virtual meeting programs.

Responsibilities:

Office of the President :

  • Completes various administrative tasks for the President & CEO, including managing calendar appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Works closely and effectively with the President & CEO to inform them of upcoming commitments and responsibilities with an aptitude for anticipation of details and requirements for the CEO roles locally and nationally
  • Serves as liaison for the President & CEO to the ABP & Foundation Board of Directors, Board Executive Committee, and primary contact for the ABP Chair/officers, ensuring that relative communications are properly executed.
  • Oversee ABP Board meetings, prepare agenda and detailed minutes ensuring accuracy of board resolutions, prepare follow-up items ensuring relative activities are executed, and ensure effective management of board records is maintained/archived.
  • Communicate effectively and interact professionally with ABP volunteers, the leadership of ABMS member boards and pediatric organizations/societies, ABP Senior Leadership Team, management, and staff to accomplish the work of the President/CEO effectively/efficiently.
  • Serve as liaison with the American Academy of Pediatrics and coordinate meetings and prepare agendas for biannual meetings.
  • Serve as a liaison with the Federation of Pediatric Organizations to oversee the ABP nomination process for the annual St. Geme Leadership Award.
  • Communicates directly and occasionally on behalf of the President and CEO with the Board of Directors and committee appointees on matters related to the CEO's programmatic initiatives (special projects and committee representation as needed).
  • Oversight of the corporate policies and charter/bylaws (serving as lead of the Charter & Bylaws Committee).

Senior Leadership Team:

  • Coordinate and prepare meeting agenda for Senior Leadership Team meetings.
  • Support the CEOs interaction with the Senior Leadership Team, organizing and coordinating the team's group efforts, including assisting in scheduling, attending, and providing minutes/summaries for all meetings.
  • Coordinate President and Senior Leadership Teams one-on-one touch meetings.

Values: exemplifies the ABP values of Belonging, Collaboration, Consistency, Excellence and Integrity

ABP Behaviors:

  • Be Trustworthy
  • Work Collaboratively
  • Respect Everyone
  • Behave Professionally

Job Tags

Full time, Immediate start, Remote job, 3 days per week,

Similar Jobs

Houston Methodist

Nurse Practitioner Acute Care, Nights - Hospitalist (Sugar Land) Job at Houston Methodist

 ...At Houston Methodist, the Nurse Practitioner Acute Care (NP-AC) is responsible for functioning as a licensed registered nurse and care...  ...AHA) -- (not required for Employee Health, Primary Care and Telemedicine departments) AND AP - Prescriptive Authority - Texas Board... 

CVS Health

Pharmacy manager Job at CVS Health

 ...At CVS Health, were building a world of health around every consumer and surrounding ourselves with dedicated colleagues who are passionate...  ...to helping manage chronic and specialty conditions. As Pharmacy Manager, you have one of the most significant roles in our company... 

Quantix

CDL-A Liquid Tanker Truck Driver Job at Quantix

Quantix Is Currently Hiring CDL-A Liquid Tanker Truck DriversMinimum Weekly Pay for First 12 Weeks!*CDL-A Truck Driver Advantages Include:~OTR runs~Top earners can make more than $100,000 a year!~Up to $30/hour with an average of $1,500-$1,600+/week~Minimum... 

Dufresne Spencer Group, LLC dba Ashley

Interior Designer - Furniture (Multi-Unit) Job at Dufresne Spencer Group, LLC dba Ashley

 ...Details Description Ashley HomeStore, the #1 Mattress and Furniture retailer in North America, has an immediate opening for a...  ...understanding of color coordination, visual balance and interior design to develop attractive and innovative displays to maintain the showroom... 

DayStar Enterprises

TRI-AXLE Dump truck driver Job at DayStar Enterprises

 ...WORK PRIMARILY IN B"HAM, CULLMAN, AND HUNTSVILLE AL. WORK IS WEATHER DEPENDENT. WILL HAVE OWN TRUCK WHICH YOU ARE RESPONSIBLE TO KEEP CLEAN AND FUEL UP AND DO INSPECTIONS FOR WATER, FUEL, OIL ETC. DO PRE-TRIP AND POST TRIP INSPECTIONS. HOME EVERY NIGHT. Employment Type...