Job Description

Executive Assistant to the CEO / Office Manager for a real estate corporation in the Delray Beach area. This position will provide support to the CEO and manage the day-to-day office operations (such as vendor relations, IT issues, office supplies, etc.).

This is a DIRECT HIRE position and is available IMMEDIATELY!!! The hours are Monday-Friday 8:30am-5:30pm with the flexibility to work overtime.

RESPONSIBILITIES:

• Manage professional calendar for the CEO
• Plan and coordinate domestic and international travel arrangements
• Prepare correspondence and presentations
• Manage logistics for board and staff meetings and conference calls
• Attend staff meetings; prepare and distribute meeting minutes
• Process expense reports; maintain filing systems
• Track all follow-up items
• Oversee daily office operations including ordering office supplies, fix IT issues (printers, computer not connecting to network, etc.)
• Handle some personal matters for the CEO as needed

REQUIREMENTS:

• Must have a minimum of 5 years assisting a C-level Executive
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook and Teams)
• Experience managing a small office is a strong plus
• Must be a polished professional with outstanding verbal/written communication skills
• Ability to assess, evaluate and solve problems; must exercise good judgment
• Candidate must be detailed-oriented; have the ability to multi-task and meet deadlines
• Superior telephone etiquette
• Ability to work well under high pressure and time constraints

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