Job Description

A rapidly growing security firm is looking for an Executive Assistant to the CEO. The role will be a true business partner and key to the firm. The office is located in Williamsburg near the border of Bed-Stuy. The CEO is a visionary who needs an EA to work on executing the vision and keeping the CEO on track and organized. The role is hybrid-in office Mon-Thurs, remote on Fridays.

About the Job:

¨ Vet and prioritize the CEO’s emails and draft responses

¨ Prioritize tasks

¨ Put systems in place

¨ Attend meetings and take notes and summarize them and create action items

¨ Handle confidential and sensitive information with discretion

¨ Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

¨ Proactively manage daily calendar, identifying and mitigation potential conflicts

¨ Pull sales data and create reports

¨ Run reports in Salesforce

¨ Track KPIs

¨ Do research

¨ Research and put health insurance in place for the firm

¨ Assist with hiring: schedule interviews and interview candidates

¨ Schedule internal and external meetings

¨ Make travel arrangements (not a lot of travel)

¨ Contact vendors when needed

¨ Be the point of contact with clients

¨ Process expense reports

¨ Ad hoc projects as needed

About You:

¨ Minimum of 5 years of experience in a related position

¨ BA/BS from a college or university a plus

¨ Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨ Tech savvy-familiar with using AI and Salesforce and project management software (Asana)

¨ Dynamic and proactive comfortable in a fast-paced environment.

¨ Polished, professional demeanor

¨ Proactive go-getter; no task is too big or too small

¨ Outstanding communication skills

Salary, Benefits, Paid Vacation

Hours: 9-5 (some flexibility on start time)

Job Tags

Similar Jobs