Job Description

What You'll Need to Succeed:
Minimum Qualifications:

A bachelor's degree or equivalent related work or military experience.
At least 2 years of experience in an administrative or executive support role.
Proficiency in Microsoft Office (Word, Excel, and PowerPoint).
Proven ability to multitask effectively and meet deadlines.

Preferred Qualifications:

5+ years of experience in an administrative or executive support role.
Attention to detail, strong grammar skills, and a creative mindset.
Ability to maintain confidentiality regarding company materials and sensitive information.
Highly organized with excellent interpersonal skills.
A flexible, "no job is too big or too small" attitude.
Typing speed of at least 70+ wpm (since typing is critical for this position, we recommend reviewing and practicing your typing skills during the application process here).

About the Role:
Pay, Benefits, and More:

Competitive compensation package.
Full health insurance benefits available from day one.
Life and disability insurance.
Earn up to 15 days of PTO during your first year.
9 paid company holidays.
401(k) option with company match.
Education assistance.
Opportunity to participate in a company incentive plan.

What You'll Do on a Typical Day:

This role requires you to be in the office 5 days a week at a corporate location in Boston, MA (One International Place, 16th floor).
Create a welcoming atmosphere and provide outstanding customer service at the reception desk for employees, visitors, VIPs, and executives.
Ensure the highest levels of confidentiality, professionalism, attention to detail, and customer service.
Prepare high-level presentations, communications, and documents using Word, Excel, and PowerPoint.
Occasionally take notes during confidential meetings.
Manage and prioritize calendars, understanding the need to focus on critical deliverables.
Organize and coordinate domestic and international travel arrangements and accommodations.
Oversee the cleanliness and organization of pantries, conference rooms, and copy centers; act as the main point of contact in the reception area.
Manage the office security system; monitor visitor access, assign badges, and oversee security camera footage and employee ID badge access.
Assist with the onboarding of new employees by distributing ID badges, setting up workspaces, and providing office and procedural information.
Employment Type: Full-Time
Salary: $ 85,000.00 Per Year

Job Tags

Holiday work, Full time, Flexible hours,

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