College Event Planner Job at Lehigh Carbon Community College , Schnecksville, PA

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  • Lehigh Carbon Community College
  • Schnecksville, PA

Job Description

Job Title:College Event Planner

Classification:               Operation Support

Work Schedule:Full-Time, Monday through Friday; 8 a.m. to 5 p.m.

Salary Range:               $16.75-$21.73

FLSA Status:Non-Exempt

Summary:

Responsible for scheduling/planning all internal and external event activities including being the point person for facilitating room set-ups and facility activities, set-up and operation of audio visual systems for events, and schedules events through a computerized scheduling system for all room locations on main campus. Work involves non-routine, varied and complex duties performed under limited supervision. Work may require working occasional evenings/weekends.  Reports directly to the Alumni and Events Manager. 

LCCC Internal candidates must apply within 15 days of posting.

To apply, please submit a cover letter, resume and unofficial transcript through our online application systemat www.lccc.edu/jobs.

LCCC is an equal opportunity employer and encourages applications from diverse candidates.

Essential Duties and Responsibilities:

  • Uses appropriate web-based technology to plan and schedule events.
  • Enters events into LCCC calendar system.
  • Works with college departments and teams as well as external entities to coordinate and accomplish event objectives.
  • Serves as liaison to all internal and external customers. Responsible for showing facilities to potential prospects from outside organizations.
  • Processes room requests for all events (i.e. meetings, clubs and groups, workshops) requested by faculty, staff, and students.
  • Processes room requests for all outside organizations; prepares letters and information packets to be mailed to prospective requestors for room reservations on Schnecksville campus.
  • Responsible for helping the requestor coordinate requirements of the event and assisting them with identifying the resources needed: meeting/dining spaces, technology, parking, set-up needs; responsible for coordinating event times and set-up times with Facilities and Maintenance, Caterer, IT (Campus AV), and Security. For external requestors, will work directly with these departments. Will assist internal requestors on how to make these requests.
  • Calculate room rental fees for outside organizations; work with Business Office in the processing and tracking of payments; maintains records of billing.
  • Maintains room inventory (layout, features, and capacities) using computerized scheduling system.
  • Responsible for adding and maintaining all outside organizations and contact information in scheduling system (for main campus and all satellite sites).
  • Investigates and suggests alternative space when requested room(s) are not available.
  • Maintains files for all room requests – LCCC and outside organizations.
  • Utilizes scheduling system to build searches and run utilization reports. Provides annual data on space utilization.
  • Maintains inventory of supplies and accessories for the CSC Ballroom and other spaces as needed
  • Performs other duties as may be assigned.

Qualifications:

Required

Education

  • High school diploma or GED and one year of work experience; or associate degree from accredited institution of higher education.
  • Foreign degrees – must provide a US equivalency report of your degree credentials with your transcript, if not, your resume will not be accepted.

Certifications

  • Act 153 Clearances (Act 34 PA Criminal Background, Act 151 PA Child Abuse History, Act 114 FBI Clearance Fingerprinting)

Work Experience

  • Must have experience with computer software platform or have skills to learn technology required in this position.
  • Strong working knowledge of MS Office – Word, Access, and Excel.
  • Must be able to lift tables, chairs, boxes.
  • Must have good judgment skills to troubleshoot challenges.

Knowledge, Skills, Abilities

  • Excellent organizational skills
  • Multitasking skills are essential.
  • Must possess a high level of the following work skills and behaviors: teamwork/cooperation, initiative, customer service, and commitment to continuous professional growth in skills and knowledge. 

Preferred Qualifications:

  • Demonstrated experience with event planning and support desired
  • Bilingual (Spanish)
  • Experience with 25Live software desired.
  • Strong customer service experience preferred

Job Tags

Full time, Work experience placement, Afternoon shift, Monday to Friday,

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