Administrative executive assistant Job at Amiseq Inc., San Jose, CA

RUxXWUJ3S0dJMjRTeldQenhvMjllblptQ1E9PQ==
  • Amiseq Inc.
  • San Jose, CA

Job Description

Administrative Executive Assistant

San Jose, CA - Hybrid role

6 Months Contract

Major Duties and Responsibilities:

  • Provide administrative support to Sr. Manager, Office of the CEO VP and team, plus additional support to additional executives where needed includes providing CEO daily schedule, materials, reminders, meeting confirmations.
  • Coordinate and schedule meetings, events, and logistics.
  • Coordinate and create POs using Netsuite and process invoices.
  • Coordinate and arrange all travel and logistics to include obtaining all requirement documentation for international travel such as visa, invitation letters, and meet mandate requirements, by airlines and countries, etc.
  • Create and process expense reports and reconcile monthly corporate credits cards.
  • Manage Global Flower program.
  • Manage Administrative Team Intranet site.
  • Work closely with Sr. Manager to plan out, budget, and track administrative team training, meetings, events with key priorities and topics.
  • Provide support for projects and research.
  • Provide word processing, data entry, photocopying, scanning, faxing, creating and maintaining files, ordering/distributing departmental supplies, schwag, etc.
  • Greet visitors in a friendly, warm/welcoming and professional environment.
  • Provide administrative support and cross-coverage to Sr. Manager, executive assistants and administration staff, as necessary.

Required Profile (education, experience):

  • Minimum of 5 years of experience supporting Vice Presidents and above or equivalent working within a highly demanding fast-paced oriented environment.
  • Exceptional calendar management skills.
  • Exceptional communication skills, verbal and written.
  • High level of integrity with a humble nature; fully capable to take initiative, manage and oversee various projects from multiple management being highly proactive, detailed oriented, self-motivated, adaptive, and creative.
  • Proven skills analytically with abstract problem-solving.
  • Exceptional professionalism, soft-skills and being a team player.
  • High level of work ethics, integrity, confidentiality and flexibility.
  • Advanced level MS Office suite Word, Excel, PowerPoint, Outlook, Project Google Drive.
  • Must be highly flexible with time and schedule; able and available to come to work early and/or stay late with minimal advance notice.
  • Strong key competencies skills: Customer Focus, Approachability, Integrity and Trust, Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships, Safety.

Preferred/Assets profile (skills, experience, education):

  • Experience assisting Vice Presidents in a Hi-Tech industry.
  • Experience in highly demanding fast-paced start-up environment.
  • Experience in working with a diverse multi-cultural environment.
  • Must be very proactive, intuitive, and resilient for success.
  • Must be reliable and work independently
  • Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines and organizational structure.
Report this job
  • Dice Id: 90989446
  • Position Id: 24-01361

Job Tags

Contract work, Flexible hours,

Similar Jobs

Baylor College of Medicine

Pediatric Otolaryngology (ENT) Physician Assistant - San Antonio, Texas Job at Baylor College of Medicine

 ...San Antonio, serves as a focal point for pediatric services throughout the community. In 2...  ...(BCM) to recruit, employ, and oversee physicians and advanced practice providers at...  ...recruit a full-time Instructor-Physician Assistant at CHRISTUS Children's to work in collaboration... 

Senior Helpers - Westford

Experienced Weekend Caregiver Job at Senior Helpers - Westford

 ...Needs? Join the Dedicated Team at Senior Helpers of Westford , Where Compassion Meets Purpose. Were Actively Hiring Experienced Weekend Caregivers Pcas, Hhas, or CnasWho Are Passionate About Providing Quality Care to Seniors in Their Homes. Whether Youve Worked in... 

WakeMed Health & Hospitals

Ambulatory Care Nurse I Job at WakeMed Health & Hospitals

Overview:The Ambulatory Care Nurse (ACN) is a Registered Nurse responsible for providing nursing care management services to the assigned populations. The ACN utilizes a collaborative approach to anticipate, integrate, and coordinate the patient?s plan of care and maximize... 

BWXT

Nuclear Process Operator (PIPELINE -- May 2025) Job at BWXT

 ...exploration. With more than 7,800 employees, BWXT has 14 major operating sites in the U.S., Canada and the U.K. We are the sole...  ...LinkedIn , X , Facebook and Instagram . Nuclear Process Operator - Nuclear Fuel Services (BWXT) - Erwin, TN Minimum... 

PPS-HPS

Boiler Technician Job at PPS-HPS

 ...business, and one of the best local companies in the Plumbing/HVAC industry to continue your career with. We currently have an...  ...boiler No Heat calls [ Requirements ] Prior residential & commercial boiler experience Extensive knowledge of Plumbing/HVAC code...