Administrative executive assistant Job at Amiseq Inc., San Jose, CA

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  • Amiseq Inc.
  • San Jose, CA

Job Description

Administrative Executive Assistant

San Jose, CA - Hybrid role

6 Months Contract

Major Duties and Responsibilities:

  • Provide administrative support to Sr. Manager, Office of the CEO VP and team, plus additional support to additional executives where needed includes providing CEO daily schedule, materials, reminders, meeting confirmations.
  • Coordinate and schedule meetings, events, and logistics.
  • Coordinate and create POs using Netsuite and process invoices.
  • Coordinate and arrange all travel and logistics to include obtaining all requirement documentation for international travel such as visa, invitation letters, and meet mandate requirements, by airlines and countries, etc.
  • Create and process expense reports and reconcile monthly corporate credits cards.
  • Manage Global Flower program.
  • Manage Administrative Team Intranet site.
  • Work closely with Sr. Manager to plan out, budget, and track administrative team training, meetings, events with key priorities and topics.
  • Provide support for projects and research.
  • Provide word processing, data entry, photocopying, scanning, faxing, creating and maintaining files, ordering/distributing departmental supplies, schwag, etc.
  • Greet visitors in a friendly, warm/welcoming and professional environment.
  • Provide administrative support and cross-coverage to Sr. Manager, executive assistants and administration staff, as necessary.

Required Profile (education, experience):

  • Minimum of 5 years of experience supporting Vice Presidents and above or equivalent working within a highly demanding fast-paced oriented environment.
  • Exceptional calendar management skills.
  • Exceptional communication skills, verbal and written.
  • High level of integrity with a humble nature; fully capable to take initiative, manage and oversee various projects from multiple management being highly proactive, detailed oriented, self-motivated, adaptive, and creative.
  • Proven skills analytically with abstract problem-solving.
  • Exceptional professionalism, soft-skills and being a team player.
  • High level of work ethics, integrity, confidentiality and flexibility.
  • Advanced level MS Office suite Word, Excel, PowerPoint, Outlook, Project Google Drive.
  • Must be highly flexible with time and schedule; able and available to come to work early and/or stay late with minimal advance notice.
  • Strong key competencies skills: Customer Focus, Approachability, Integrity and Trust, Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships, Safety.

Preferred/Assets profile (skills, experience, education):

  • Experience assisting Vice Presidents in a Hi-Tech industry.
  • Experience in highly demanding fast-paced start-up environment.
  • Experience in working with a diverse multi-cultural environment.
  • Must be very proactive, intuitive, and resilient for success.
  • Must be reliable and work independently
  • Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines and organizational structure.
Report this job
  • Dice Id: 90989446
  • Position Id: 24-01361

Job Tags

Contract work, Flexible hours,

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