Administrative executive assistant Job at Amiseq Inc., San Jose, CA

RUxXWUJ3S0dJMjRTeldQenhvMjllblptQ1E9PQ==
  • Amiseq Inc.
  • San Jose, CA

Job Description

Administrative Executive Assistant

San Jose, CA - Hybrid role

6 Months Contract

Major Duties and Responsibilities:

  • Provide administrative support to Sr. Manager, Office of the CEO VP and team, plus additional support to additional executives where needed includes providing CEO daily schedule, materials, reminders, meeting confirmations.
  • Coordinate and schedule meetings, events, and logistics.
  • Coordinate and create POs using Netsuite and process invoices.
  • Coordinate and arrange all travel and logistics to include obtaining all requirement documentation for international travel such as visa, invitation letters, and meet mandate requirements, by airlines and countries, etc.
  • Create and process expense reports and reconcile monthly corporate credits cards.
  • Manage Global Flower program.
  • Manage Administrative Team Intranet site.
  • Work closely with Sr. Manager to plan out, budget, and track administrative team training, meetings, events with key priorities and topics.
  • Provide support for projects and research.
  • Provide word processing, data entry, photocopying, scanning, faxing, creating and maintaining files, ordering/distributing departmental supplies, schwag, etc.
  • Greet visitors in a friendly, warm/welcoming and professional environment.
  • Provide administrative support and cross-coverage to Sr. Manager, executive assistants and administration staff, as necessary.

Required Profile (education, experience):

  • Minimum of 5 years of experience supporting Vice Presidents and above or equivalent working within a highly demanding fast-paced oriented environment.
  • Exceptional calendar management skills.
  • Exceptional communication skills, verbal and written.
  • High level of integrity with a humble nature; fully capable to take initiative, manage and oversee various projects from multiple management being highly proactive, detailed oriented, self-motivated, adaptive, and creative.
  • Proven skills analytically with abstract problem-solving.
  • Exceptional professionalism, soft-skills and being a team player.
  • High level of work ethics, integrity, confidentiality and flexibility.
  • Advanced level MS Office suite Word, Excel, PowerPoint, Outlook, Project Google Drive.
  • Must be highly flexible with time and schedule; able and available to come to work early and/or stay late with minimal advance notice.
  • Strong key competencies skills: Customer Focus, Approachability, Integrity and Trust, Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships, Safety.

Preferred/Assets profile (skills, experience, education):

  • Experience assisting Vice Presidents in a Hi-Tech industry.
  • Experience in highly demanding fast-paced start-up environment.
  • Experience in working with a diverse multi-cultural environment.
  • Must be very proactive, intuitive, and resilient for success.
  • Must be reliable and work independently
  • Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines and organizational structure.
Report this job
  • Dice Id: 90989446
  • Position Id: 24-01361

Job Tags

Contract work, Flexible hours,

Similar Jobs

Wyndy

Evening Babysitter for School-Aged Children Job at Wyndy

We are seeking a responsible and nurturing babysitter for an upcoming evening in Jackson, MS. The role involves caring for a 7-year-old girl and a 5-year-old boy while their parents are away. The babysitting session begins on Thursday, October 9, 2025, at 10:00 PM and ends...

Magnolia Plantation & Gardens

Animal Care Technician Job at Magnolia Plantation & Gardens

 ...most frequented historical public gardens, is looking for a new Animal Care Technician for their Wildlife Center. This role is...  ...as but not limited to Biology, Ecology, or Animal & Veterinary Science and 1-2 years of experience (internships and volunteer work included... 

General Dynamics Information Technology

Field Service Engineer - Must be local to Tucson, AZ Job at General Dynamics Information Technology

**Req ID:** RQ200840**Type of Requisition:** Regular**Clearance Level Must Be Able to Obtain:** None**Public Trust/Other Required:** BI Full 6C (T4)**Job Family:** Field Engineering**Skills:**Critical Thinking,Customer Satisfaction,Problem Solving,Technical Support...

VenU eLearning Solutions

Front End Developers Job at VenU eLearning Solutions

VenU is looking for talented and reliable Web Developers with extensive experience in PHP/MySQL, jQuery/Javascript, AJAX, CSS, HTML, SVN, and LMS systems. You will join an existing small team of elite programmers and Project Managers. This position can transition into... 

Liberty Personnel Services, Inc.

HVAC Data Center Mechanic Job at Liberty Personnel Services, Inc.

 ...Job Details: HVAC Data Center Mechanic My client is looking for HVAC Commercial Chiller Mechanics for Data Center clients that they have. They are a Fortune 100 company that is in the thick of AI Data Center development. Need your Commercial HVAC experience!...