Job Description
Administrative Aide to the Associate Director for Strategic Services Location Largo, MD :
Nature and Variety of Work Come join our team! Prince George's County is the perfect family-friendly community. Encompassing almost 500 square miles and with over 900,000 residents, Prince George's County has an urban atmosphere that still manages to provide a scenic and peaceful place to live, work, and play. We are Prince George's Proud! The Prince George's County Government Department of the Environment is seeking qualified applicants to fill an Adm inistrative Aide to the Associate Director for Strategic Services position, grade A19 within its Strategic Services Division. About the Position: The incumbent in this position will perform highly responsible senior level administrative/secretarial work in which the incumbent applies a broad knowledge of the functions of County government. These duties require a greater degree of independent judgment, ability to process confidential information and the ability to provide the duties for a wide array of sections under this Division. The incumbent will report to the Associate Director for the Strategic Services Division. The incumbent will coordinate a variety of diverse functions/activities and supervise a small group of employees. Examples of Work
What You'll Do :
- Performs highly responsible secretarial/administrative services in support of an important official.
- Responsible for typing highly sensitive and confidential material and disseminating information to appropriate personnel.
- Drafts and composes a variety of letters, memoranda, reports, for supervisor's signature. Proofreads and edits various letters, reports.
- Manages supervisor's calendar.
- Coordinates a variety of office activities, special projects and functions.
- May supervise and train a small group of clerical office staff.
- Develops and modifies office procedures and forms to ensure efficiency and accuracy. Responsible for maintaining adequate supply of office materials and supplies.
- Responds to inquiries and referrals from other offices and visitors to ensure that information flow is accurate and prompt and to maintain good public relations.
- Willingly and cooperatively performs tasks and duties which may not be specifically listed in the class specification or position description, but which are within the general occupational category and responsibility level typically associated with the employee's class of work.
Qualifications
What You'll Need:
Minimum Qualifications: - Must have experience at the Administrative Aide III level equal to the length of the probationary period: or
- Associate degree in business administration or Secretarial Science and two (2) years of advanced secretarial/administrative experience which involved working with the public, office management and operational details, and some supervisory responsibilities.
- Applicants must be proficient in typing.
- Any equivalent combination of relevant training, education and experience will also be accepted.
Preferred Qualification(s): - Minimum of at least 4 years of advanced secretarial/administrative experience.
EACH APPLICANT MUST INCLUDE INFORMATION WHICH CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION Additional Information
CONDITIONS OF EMPLOYMENT: Upon selection, the candidate must: - Demonstrate financial responsibility in personal finances as a condition of employment. Positions with financial responsibility within this class series may be subject to criminal history record checks and/or credit checks as a condition of hiring and periodically thereafter, as determined by the department head or the Office of Human Resources Management. An applicant or employee may be required to submit a request for a criminal history record check and/or credit check to the appropriate agency.
- Meet all training and performance standards and demonstrate proficiency as required by the agency.
- Wear and use agency protective apparel and equipment in the performance of their assigned duties.
- Participate as an "Essential" employee in the department's snow and ice control program and other emergency or special activities as assigned.
DURATION OF ELIGIBILITY : Candidates will be selected from a temporary register of eligible candidates, which will become effective approximately four (4) weeks after the closing date. Once a selection has been made, the register will expire.
ELIGIBILITY TO WORK: Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to show and verify authorization to work in the United States. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/e-verify.
Internal Applicants: If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.
ONLY ONLINE APPLICATIONS WILL BE ACCEPTED Prince George's County Government is an Equal Opportunity/Affirmative Action Employer Committed to Diversity in the Workplace
Job Tags
Full time, Temporary work, Work at office,